Grants ManagementHow to best process the essential elements of application, assessment, awarding, payment, monitoring, and acquittal with a controlled and manageable workload.
- Finding that you are getting swamped with process?
- Are you going around in circles and hitting the same roadblocks?
- How can you process your grants program in the most efficient and effective way?
It takes a combination of sound process design, strong personnel management and the right systems. Sometimes one of these elements is missing, so I can work with you to put the right combination in place.
How I Can Help…
Once you have designed your grants program, it’s time to put ideas into practice and I can help you to build your internal capacity in the following ways:
- Drafting the application form that asks the right questions
- Designing the assessment form and building the assessment team to ensure you select the best projects
- Creating the awards process so that you set up the right monitoring and support
- Monitoring finances and performance to ensure good financial accountability
- Creating a smooth acquittals process to capture project effectiveness
- Evaluating program effectiveness in a systematic and effective manner
- Incorporating lessons learned into the next planning cycle so that your program is constantly improving
- Developing policies and the procedures to support each stage of the process to ensure best practices
2. Personnel Management
Different phases of a grant program require different skill sets. Your Program Officers should be efficient, skilled and professional grantmakers who are passionate about your organisation’s mission. I can help you to recruit the right person based upon a good job description. If you haven’t employed a grants manager or grants administrator, I can help you draft your job description and guide you through the interview process.
3. Right System
Grantmakers often make do with inadequate or outdated data systems either because of a lack of money, desire or just plain habit. You need a grants management system that liberates you from time-consuming data entry and photocopying. Streamlining your process allows you and your grantees to focus on carrying out improved projects and having the most impact. I can help you to identify your requirements and document your system needs.