SmartyGrants defines standard fields as key fields or questions that you will
want to capture an answer for on all or most of your applications. The concept is simple. Programs may differ, but data fields like Project Name, Amount Requested and Project Start Date are likely to be needed regardless of the program (or the grantmaker).
There are several benefits to using standard fields:
While the above-mentioned features are reason enough using standard fields, their real power goes beyond the ability to expedite filling out forms and have uniform reporting. Used properly, standard fields set the configuration for all of your data collection. They allow you to have a structured, planned out, common data schema across your work. A clearly thought out data structure will make for easier to analysis and evaluation of your organisation’s progress.
Their potential goes even further. To the extent standard fields promote a common taxonomy of defining populations, services, benefits and outcomes, they will eventually allow for common reporting, not only across programs, but across grantmakers. An updated version of CLASSIE (Classification of Social Sector Initiatives and Entities – the taxonomy system used by SmartyGrants) has just been released. As use of the system expands, it will help us to better understand what works best for addressing specific issues, specific populations, specific geographic regions, etc.
If you would like to review your data collection schema and to optimize your use of standard fields, please contact me at Kate@katecaldecott.com.au or 0447 227 598.
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Kate Caldecott worked with me on Australia Post’s Our Neighbourhood Community Grants program. She assisted with the grant process design and SmartyGrants grant management implementation.
In working with Kate, I would describe her as being: passionate, knowledgeable, dedicated to community with a willingness to going the extra mile, above and beyond. It is always a pleasure to work with Kate.- Erin McKenzie, Community Events and Partnerships Advisor, Community Relations Australia Post
This is the perfect opportunity for me to thank you, in particular, ….. for the outstanding customer service you have all provided. You have not only helped us use SG effectively, but kept the panic at bay. There is lots more to learn about what SG can do and I’m sure we will be in regular contact …….
Thanks to you all – you are fabulous!- Debra Slater-Lee, Programs Manager State NRM Office (WA)
Being a complete newbie on all aspects of Smartygrants I was daunted by the task of being completely responsible for the outcome of a major grant funding round at the Shire. I did the training and it still did not make much sense to me until I had my first session with Kate. The way in which Kate was able to clarify, explain and help me understand the rationale and functions of the system was brilliant, her manner always patient and professional, and her willingness to transfer knowledge and information commendable. Thanks to Kate I am now a confident user of Smartygrants- Marilyn A Gippsland VIC
Kate’s involvement in the final stages of the major review of two of Sunshine Coast Council’s funding programs added significant value to our work. As well as identifying additional sources of information for analysis, and suggesting enhancements to data presentation, Kate provided a professional critique of the review, validating our analysis of the review findings and the options identified in our report to Council.- Margaret Cattanach Team Leader Community Connections Community Services Sunshine Coast Council
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